New lead comes in. We call in seconds. You get the booking.
Website forms, Google Local Services Ads, Facebook lead ads, Angi and Thumbtack — the second a homeowner raises their hand, our AI calls them back, qualifies the job, and books it straight to your calendar.
Built for HVAC companies with 2–15 techs who are tired of losing paid leads to whoever calls back first.
Works with every lead source you already pay for.
One instant callback trigger behind all of them — no lead left waiting.
Website Forms
Your contact and quote forms trigger the callback the moment they're submitted. No inbox to watch, no lead sitting unread while you're on a roof.
Google Local Services Ads
LSA leads are the most expensive and the most competitive — homeowners contact several pros at once. The agent dials before your competitors have opened the notification.
Facebook Lead Ads
Social leads go cold fastest because intent fades within minutes. Each new lead form submission is called back immediately and qualified on the spot.
Angi & Thumbtack
Marketplace leads are shared with 3–5 contractors by design. Being first on the phone is the entire game, and that's what the agent guarantees.
The costs of being too slow.
These challenges cost service businesses thousands every month.
You called back two hours later — they'd already booked
Shared marketplace and LSA leads contact several contractors at once. Whoever connects first usually wins, and a callback from the truck at the end of the day is never first.
$30–$80 a lead, then left to go cold
You already paid for the click on Google LSA, Angi, or Facebook. Every lead that dies waiting for a callback is that money thrown away with nothing to show for it.
Quotes that go quiet and never get chased
The estimate went out, they said they'd think about it, and nobody followed up. The job went to the contractor who called back one more time.
Three steps between a new lead and a booked job.
Agent live and taking calls within 48 hours. Fully integrated with your CRM and optimized within 7 days.
A lead comes in
Web form, Google LSA, Facebook lead ad, Angi or Thumbtack — every source you already pay for routes into the same trigger.
The AI calls in seconds and qualifies
Under 5 seconds to dial. It confirms the job type, urgency, address, and system details in a natural two-way conversation.
It books or transfers live
The appointment drops into your calendar and CRM, or the call transfers straight to you with full context when it needs a human.
A day without vs. a day with SmartTools.
Same business. Same team. Completely different outcome.
Without SmartTools
New form submission on your website. You're on a job. The notification sits unread.
You call the lead back 2 hours later. They already booked the contractor who called in 4 minutes.
Google ad lead from this morning. Three hours later you finally get to it. They've moved on.
You sent a quote on Tuesday. No follow-up sent. Customer signed with whoever called first.
Facebook ad lead at 3:45pm. You plan to call tomorrow morning. They won't wait.
A past customer was due for a seasonal tune-up. No one called. That's $300 that walked out the door.
3–5 leads lost to faster competitors. $2,000–$4,500 in jobs — gone.
With SmartTools
New form submission. AI calls the lead in 4 seconds. You're still on the job.
Lead qualified and booked before your competitor even sees the notification.
Google ad lead from this morning — already booked by 8:17am.
Quote follow-up triggers automatically. Customer confirms the job while you're on-site.
Facebook lead at 3:45pm. AI calls immediately. New booking on the calendar tonight.
CRM reactivation running. Seasonal tune-up reminders going out. Bookings coming in overnight.
Every lead called back in seconds. CRM reactivated. Full schedule tomorrow. Zero extra hires.
What This System Is Built to Deliver.
These are the benchmarks this system is engineered to hit — based on published response-time research and typical missed-call costs for a shop your size.
More likely to win the job if you respond in 5 minutes vs. 30
Of jobs go to the first contractor who picks up the phone
Call answer rate the system is designed to maintain
Until your agent is live and taking calls
These are target benchmarks based on industry response-time data, not results from a specific client — ask us for a live demo call to hear the system yourself.
Don't take our word for it — call +1 (320) 264-8525 right now and hear the AI answer live.
Martin Riemer
Currently accepting 3 new HVAC clients this month.
Setup is free. First result within 48 hours.
Claim Your Spot →Everything you need to scale your phone ops.
Powerful features designed for service-based businesses.
Natural Conversations
No robotic voices — our AI sounds human and adapts to conversation context.
CRM Integration
Seamlessly connects with HubSpot, Salesforce, and other popular CRMs.
Real-time Notifications
Get instant alerts for hot leads and important calls via SMS or email.
Call Recording & Transcripts
Every conversation recorded and transcribed for quality and training.
Multi-language Support
Serve diverse customers with support for multiple languages.
Custom Pricing Rules
AI trained on your specific pricing, packages, and promotional offers.
Tools We Work With
Connects directly to the CRM you already run — powered by the same AI infrastructure trusted by leading tech companies.
HVAC speed-to-lead questions.
What contractors ask before turning instant callback on.
Start free. Pay only when it works.
New here? Start with the $97 Diagnostic. Ready to go live? Jump straight to Pay-as-you-go or Growth.
🎯 Free Trial — First 5 Bookings On Us
We call your leads, book the jobs, and prove the ROI. If you don't see results in your first 5 bookings, you owe us nothing. No card required to start.
Speed-to-Lead Diagnostic
Never talked to us before? Start here.
Fully credited toward your first month if you upgrade to Pay-as-you-go or Growth within 14 days
- Quick intake on your current lead sources, monthly lead spend, and callback process (5–10 min form or voice memo)
- Personalized ROI Break-Even Report — your own numbers, your own break-even point, your own dollar-leak estimate
- 15-minute live walkthrough call with Martin, going through your numbers together — not a generic sales call
- Invitation to call the live demo line yourself during the call and hear the agent in action
Pay-as-you-go
No monthly commitment — pay per result
per booking · capped at $597/mo · cancel anytime
Once you're consistently booking 10+ jobs a month, Growth's flat $497/mo is already cheaper than Pay-as-you-go — and it's unlimited. We'll flag it for you when you hit that point — you don't have to track it yourself.
- First 5 bookings completely free
- Speed-to-lead: calls your Angi/Thumbtack/LSA leads in < 5 sec
- Appointment booking to your calendar
- Call recordings + transcripts
- SMS notifications on booked jobs
- AI Quote Follow-Up agent
- Outbound reactivation campaigns
Growth
Best for growing teams (5–10 techs)
Best value · unlimited bookings · cancel anytime
- Everything in Pay-as-you-go
- Unlimited bookings — no per-job fees ever
- Inbound + outbound voice agents
- AI Quote Follow-Up agent included
- Up to 500 call minutes/mo included
- Full CRM sync (ServiceTitan, Jobber, HouseCall Pro)
- Monthly performance report
Authority
For established operators ready to dominate their market
Full stack · priority support · cancel anytime
- Everything in Growth
- Up to 1,000 call minutes/mo included
- Outbound lead reactivation campaigns
- Custom agent voice + branded call script
- Weekly call QA + performance tuning
- Priority same-day support
- Overage calls locked at $0.18/min
Agent plans start with 5 free bookings · No credit card required · Cancel anytime · Pay-as-you-go capped at $597/mo · Diagnostic: $97 one-time, credited if you upgrade within 14 days
Ready to win more jobs from the same leads?
See the speed-to-lead AI in action — no pressure, no commitment.
⚡ Fastest
Book a 15-Min Call
Pick a time that works for you. We'll show you how fast the AI calls your leads and walk through the full booking flow for your specific setup.
📞 Call the Demo First
Hear the AI agent in action before committing to anything. Call our live demo line — experience exactly what your customers will hear.
Live speed-to-lead demo • ~2 min
✉️ Send a Message
Prefer to reach out directly? Send us a message and we'll respond within a few hours with a custom proposal.
martin@smartoolsforbiz.com🔒 No long-term contracts · Agent live and taking calls in 48 hours · Fully optimized in 7 days · Cancel anytime