Reactivate the Leads You Already Paid For. Pay Only When We Book the Appointment.
Old web leads that went cold, quotes that never closed, and past customers overdue for repeat work — our AI voice agent calls every one of them back, re-opens the conversation, and books the appointment into your calendar.
No setup fee. No monthly fee. No software or LLM cost. $50 per booked appointment, and nothing at all if we don't book one.
You only pay when a job hits your calendar.
The costs of being too slow.
These challenges cost service businesses thousands every month.
Your CRM is full of leads nobody has called in months
Hundreds of contacts who asked for a price, went quiet, and were never touched again. They're not dead — they're just unattended, and most of them still have the same problem they called about.
Re-contacting a lead you already own costs you nothing
A customer you already acquired costs nothing to re-contact and converts far higher than a fresh paid lead. You're paying $30–$80 for new clicks while the cheapest pipeline you have sits untouched in a database.
Nobody has time to re-dial hundreds of old contacts
Manual reactivation is the first thing that gets dropped when the schedule fills up. It's hours of low-hit-rate dialing that no owner, tech, or office manager ever gets to.
Three steps from a dormant list to a booked job.
Agent live and taking calls within 48 hours. Fully integrated with your CRM and optimized within 7 days.
Connect your CRM or send your list
We pull your dormant contacts straight from ServiceTitan, Jobber, Housecall Pro or whatever you run — or you just send a spreadsheet. Setup is on us.
The AI calls and re-engages every contact
A natural two-way conversation reopens the job, handles the usual objections, and qualifies who's actually ready. Voicemails, texts, and retries are all handled automatically.
The appointment lands on your calendar
Confirmed bookings drop into your calendar and CRM with full context. That booking is the only thing you ever get billed for — $50, once.
A day without vs. a day with SmartTools.
Same business. Same team. Completely different outcome.
Without SmartTools
New form submission on your website. You're on a job. The notification sits unread.
You call the lead back 2 hours later. They already booked the contractor who called in 4 minutes.
Google ad lead from this morning. Three hours later you finally get to it. They've moved on.
You sent a quote on Tuesday. No follow-up sent. Customer signed with whoever called first.
Facebook ad lead at 3:45pm. You plan to call tomorrow morning. They won't wait.
A past customer was due for a seasonal tune-up. No one called. That's $300 that walked out the door.
3–5 leads lost to faster competitors. $2,000–$4,500 in jobs — gone.
With SmartTools
New form submission. AI calls the lead in 4 seconds. You're still on the job.
Lead qualified and booked before your competitor even sees the notification.
Google ad lead from this morning — already booked by 8:17am.
Quote follow-up triggers automatically. Customer confirms the job while you're on-site.
Facebook lead at 3:45pm. AI calls immediately. New booking on the calendar tonight.
CRM reactivation running. Seasonal tune-up reminders going out. Bookings coming in overnight.
Every lead called back in seconds. CRM reactivated. Full schedule tomorrow. Zero extra hires.
It pays for itself on the first lead you win.
The average job from a web form or ad lead is worth $500–$900. If you're calling back 2 hours later, you're losing most of those to whoever calls first. Our AI responds in under 5 seconds — and reactivates the past customers already sitting in your CRM that nobody has called in months.
What This System Is Built to Deliver.
These are the benchmarks this system is engineered to hit — based on published response-time research and typical missed-call costs for a shop your size.
More likely to win the job if you respond in 5 minutes vs. 30
Of jobs go to the first contractor who picks up the phone
Call answer rate the system is designed to maintain
Until your agent is live and taking calls
These are target benchmarks based on industry response-time data, not results from a specific client — ask us for a live demo call to hear the system yourself.
Don't take our word for it — call +1 (320) 264-8525 right now and hear the AI answer live.
Martin Riemer
Currently accepting 3 new HVAC clients this month.
Setup is free. First result within 48 hours.
Claim Your Spot →Everything you need to scale your phone ops.
Powerful features designed for service-based businesses.
Natural Conversations
No robotic voices — our AI sounds human and adapts to conversation context.
CRM Integration
Seamlessly connects with HubSpot, Salesforce, and other popular CRMs.
Real-time Notifications
Get instant alerts for hot leads and important calls via SMS or email.
Call Recording & Transcripts
Every conversation recorded and transcribed for quality and training.
Multi-language Support
Serve diverse customers with support for multiple languages.
Custom Pricing Rules
AI trained on your specific pricing, packages, and promotional offers.
Tools We Work With
Connects directly to the CRM you already run — powered by the same AI infrastructure trusted by leading tech companies.
Lead reactivation questions.
What owners ask before handing over their old list.
One price. Only when it works.
No setup fee. No monthly fee. No software or LLM cost.
- Agent built and trained on your services, pricing, and brand voice
- CRM connection or list import handled by us
- Unlimited calls, voicemails, texts, and retries across your list
- Opt-out handling and TCPA-safe call scoping
- Bookings written straight into your calendar and CRM
Ready to win more jobs from the same leads?
See the speed-to-lead AI in action — no pressure, no commitment.
⚡ Fastest
Book a 15-Min Call
Pick a time that works for you. We'll show you how fast the AI calls your leads and walk through the full booking flow for your specific setup.
📞 Call the Demo First
Hear the AI agent in action before committing to anything. Call our live demo line — experience exactly what your customers will hear.
Live speed-to-lead demo • ~2 min
✉️ Send a Message
Prefer to reach out directly? Send us a message and we'll respond within a few hours with a custom proposal.
martin@smartoolsforbiz.com🔒 No long-term contracts · Agent live and taking calls in 48 hours · Fully optimized in 7 days · Cancel anytime